Building financial and administrative capacity in Indonesia

A technical support visit to Bandung (Indonesia) took place within CAHR project on September, 23–27, 2013. Dmytro Bielon from Regional Technical Support Hub for Eastern Europe and Central Asia, Kiev evaluated financial and administrative systems of the local organization Rumah Cemara and analyzed financial and administrative policies and procedures as well as collaboration with partner organizations implementing harm reduction projects in Indonesia.

The aim of the visit was to identify possible steps to improve financial, administrative and sub-grant management systems providing relevant recommendations. During the visit the consultant had a meeting with the senior management team of Rumah Cemara and presented recommendations as for more effective usage of financial system (FINA), suggested possible improvements of financial and grant procedures, financial reporting forms, financial and administrative evaluation of partner organizations’ activities.

After the discussion the colleagues from Indonesia expressed their interest in implementing the above mentioned recommendations. They also hoped for future collaboration in the sphere of strengthening financial and administrative capacity of Indonesian NGOs. Indonesian partners also discussed a possibility of conducting trainings for financial and administrative employees.

On September, 25–27, 2013 financial officers from 5 Indonesian NGOs had an opportunity to participate in the training 'Financial Management for NGOs'. Its aim was to improve participants’ knowledge in the sphere of financial management and accounting, to provide relevant information necessary and useful in the process of budget planning as well as the financial reporting with practical tasks for improving the skills.

The participants of the training actively participated in all activities, group work and ice-breakers. The biggest interest rose those sessions where participants had a chance to share their experience and practices. All of them took an active part in the process of development and facilitation of their presentations.

It should be noted that for most of training participants it was the first educational activity conducted in English. But despite that all of them had succeeded in practice while presenting results of their group work.

Participants emphasized effectiveness and practical value of training sessions as well as expressed the need in participating in such kind of trainings in the future.

As a result of the training Rumah Cemara has got a team of well-prepared financial specialists who will be able to apply the knowledge they have got in practice and it will surely help them simplify the process of budget planning and prepare financial reports for donors.

The participants expressed on the training:

I consider the session on budget planning to be very useful as in the process of it I have learnt about budget categories and about the ways of minimizing the risk of making mistakes in the budget.’

Due to this training I have learnt more about the process of preparing financial report, about possible challenges that may appear and the ways of their solutions.’

This is the very first experience of my participation in such kind of training and I have got useful and clear materials on financial management.’

This is a very useful training as I had a chance to practice the skills got in the process of training as well as to work in groups.’